Newtec Pistol Club:
Terms of Use
Online Community Standards 

Website Terms and Conditions of Use

 

Newtec Pistol Club Incorporated

Website: www.newtecpistolclub.com.au and other Newtec Pistol Club electronic/online services. 

Effective Date: 01 July 2026 

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WEBSITE TERMS AND CONDITIONS OF USE

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1. Acceptance of Terms

These Website Terms and Conditions ("Terms") govern access to and use of the Newtec Pistol Club Incorporated website ("Website"), together with any member-only portals, online forums, discussion groups, social groups, messaging platforms, electronic noticeboards, digital resources and associated online services operated by or on behalf of Newtec Pistol Club Incorporated ("the Club").

By accessing, browsing, registering for, or using any part of the Website or associated online platforms, each user agrees to be legally bound by these Terms.

Members who do not accept these Terms must immediately discontinue use of the Website and all associated online services.

Use of the Website is a privilege provided by the Club and is subject to ongoing compliance with these Terms, the Club Constitution, Club Policies, applicable Codes of Conduct and all relevant legislation.

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2. Purpose of the Website

The Website exists to support the legitimate operations of the Club and to provide information, services and resources to members.

The Website is intended to:

• communicate Club information;

• provide member services;

• facilitate lawful Club administration;

• promote participation in Club activities;

• foster respectful communication between members; and

• encourage a safe, welcoming and inclusive online environment.

The Website must not be used for purposes inconsistent with the interests of the Club.

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3. Member-Only Access

Certain areas of the Website are restricted to current financial members.

Access is provided solely for the personal use of the authorised member.

Members must not:

• share login credentials;

• permit another person to access restricted content using their account;

• provide access to former members;

• provide access to suspended members;

• provide access to non-members;

• broadcast restricted information to external persons;

• reproduce restricted member resources outside the Club.

Members remain responsible for all activity conducted under their account.

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4. Community Standards

All members are expected to contribute positively to the Club's online environment.

Members must conduct themselves in a manner consistent with:

• mutual respect;

• courtesy;

• professionalism;

• honesty;

• integrity;

• cooperation;

• good sportsmanship; and

• the objects and interests of the Club.

Online conduct must reflect the same standards expected while attending Club premises.

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5. Acceptable Use

Members may use the Website and associated online groups only for legitimate Club-related purposes.

Members agree to use the Website responsibly and lawfully.

Permitted use includes:

• obtaining Club information;

• registering for events;

• accessing Club resources;

• communicating respectfully with members;

• participating in constructive discussions;

• promoting Club activities in a positive manner.

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6. Prohibited Conduct

Without limitation, members must not use the Website, member groups or any Club-operated online platform to:

6.1 Cause Harm

Members must not intentionally or unintentionally:

• create hostility between members;

• generate negativity;

• encourage conflict;

• create division;

• foster resentment;

• encourage mistrust;

• cause unrest within the Club;

• undermine the confidence of members;

• damage morale;

• interfere with the harmonious operation of the Club.

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6.2 Bring the Club into Disrepute

Members must not publish, circulate or communicate material which may reasonably be expected to:

• damage the reputation of the Club;

• undermine public confidence in the Club;

• diminish the standing of the Club;

• adversely affect the Club's relationships with regulators, sponsors, government agencies or the community;

• expose the Club to unnecessary legal, financial or reputational risk.

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6.3 Disrupt Club Operations

Members must not use the Website or associated online platforms to:

• interfere with Club administration;

• disrupt Club business;

• obstruct volunteers or officials;

• interfere with Club events;

• undermine decisions of authorised Club officers;

• create unnecessary administrative burden.

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6.4 Personal Disputes

The Website is not a forum for resolving personal grievances.

Members must not use the Website or associated groups to:

• pursue personal disputes;

• criticise individual members;

• target committee members;

• campaign against members;

• encourage complaints against individuals;

• recruit support for personal disputes;

• conduct petitions;

• organise opposition against Club officers;

• pressure or intimidate members.

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6.5 Representation of Others

Members must not:

• claim to represent another member;

• imply another member supports their views;

• publish statements on behalf of other members without express written authority;

• claim to represent groups of members;

• claim to speak on behalf of the Committee;

• claim to speak on behalf of the Club unless formally authorised.

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6.6 Formal Complaints

The Website and associated member groups are not official complaint handling mechanisms.

Members must not use online platforms to:

• raise formal complaints;

• submit grievances;

• make allegations;

• conduct disciplinary discussions;

• publicly challenge Club governance;

• seek formal decisions.

Formal matters must be submitted through the procedures established under the Club Constitution and applicable Club policies.

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6.7 Harassment

Members must not engage in:

• bullying;

• intimidation;

• harassment;

• discrimination;

• abusive language;

• threatening behaviour;

• offensive conduct;

• personal attacks;

• inflammatory comments;

• provocative behaviour.

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6.8 False or Misleading Information

Members must not knowingly or recklessly publish information that is:

• false;

• misleading;

• deceptive;

• defamatory;

• speculative;

• unverified where presented as fact.

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7. Club Online Groups

The Club may operate online groups using third-party platforms.

These groups exist solely to:

• share information;

• encourage participation;

• promote Club activities;

• support members;

• strengthen Club engagement.

Participation is voluntary.

Membership of an online group does not create any legal entitlement.

The Club may moderate or remove content at its absolute discretion.

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8. Groups Are Not an Official Notification Platform

Members acknowledge that Club-operated online groups, including social media groups, messaging platforms and discussion forums, are informal communication channels only.

They do not constitute:

• formal notice;

• official Club correspondence;

• constitutional notification;

• legal service;

• committee decision-making;

• complaint submission;

• disciplinary proceedings.

Where the Constitution or Club policies require written notice, notice must be provided through the prescribed formal process.

Members must not rely upon online discussions as official decisions of the Club.

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9. Intellectual Property

Unless expressly stated otherwise, all Website content remains the property of Newtec Pistol Club Incorporated.

This includes:

• documents;

• policies;

• procedures;

• forms;

• photographs;

• graphics;

• logos;

• videos;

• publications;

• newsletters;

• training materials;

• website design;

• downloadable resources.

Except where expressly authorised, members must not:

• reproduce;

• copy;

• photograph;

• screen capture;

• publish;

• distribute;

• broadcast;

• modify;

• republish;

• commercially exploit;

• upload elsewhere;

• transmit to third parties.

Permission must be obtained in writing from the Club where reproduction is proposed.

 

10. Confidential Information

Members acknowledge that certain Website content is confidential.

Members must not disclose confidential Club information to:

• former members;

• non-members;

• media;

• competitors;

• social media platforms;

• external organisations;

• third parties.

This obligation continues after membership ceases.

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11. External Distribution

Members must not provide restricted Website content to any person or person who is not a current financial member unless expressly authorised by the Committee. Items will be marked with print that are acceptable to print. 

This includes:

• forwarding emails;

• sharing downloadable documents;

• copying webpages;

• posting screenshots;

• reproducing newsletters;

• recording member meetings available online.

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12. Privacy

Members must respect the privacy of others.

Members must not publish or disclose another person's:

• personal information;

• contact details;

• photographs;

• recordings;

• correspondence;

• membership information,

without appropriate authority or lawful basis.

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13. Monitoring and Moderation

The Club reserves the right to:

• monitor Website usage;

• moderate discussions;

• remove content;

• suspend accounts;

• restrict access;

• investigate suspected misuse.

Members should have no expectation that content published within Club-operated online platforms will remain permanently available.

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14. Enforcement

Failure to comply with these Terms may result in one or more of the following actions:

• removal of content;

• removal from online groups;

• suspension of Website access;

• restriction of member services;

• referral to the Committee;

• disciplinary action under the Constitution;

• suspension or termination of membership where authorised under the Constitution;

• legal action where appropriate.

The Club reserves all rights available at law.

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15. Disclaimer

Information published on the Website is provided for general information only.

While reasonable care is taken, the Club does not warrant that all information is complete, current or free from error.

Members remain responsible for complying with all legislative requirements, firearm licensing obligations and Club rules.

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16. Amendments

The Club may amend these Terms at any time.

Continued use of the Website after amendments constitutes acceptance of the updated Terms.

17. Governing Law

These Terms are governed by the laws of the State of New South Wales and the Commonwealth of Australia.

Any dispute arising from these Terms shall be subject to the jurisdiction of the courts of New South Wales.

 

ONLINE COMMUNITY STANDARDS

Newtec Pistol Club Incorporated

 

Our Commitment

Newtec Pistol Club Incorporated is committed to maintaining a respectful, welcoming and constructive online community that reflects the values, objectives and reputation of the Club.

Our online platforms are intended to inform, educate, support and connect members. They are not intended to be forums for conflict, personal disputes, campaigns, or conduct that undermines the Club or its members.

Participation in any Club-operated online platform is a privilege and carries a responsibility to contribute positively to the Club community.

Community Expectations

When participating in any Club online platform, members are expected to:

• communicate respectfully and professionally;

• contribute constructively to discussions;

• encourage participation and inclusion;

• support a safe and welcoming environment;

• respect differing opinions without personal criticism;

• comply with Club policies, the Constitution and these Standards;

• act honestly and in good faith;

• promote the interests, objectives and reputation of the Club.

Unacceptable Behaviour

The following conduct is inconsistent with these Community Standards and is prohibited:

• bullying, harassment or intimidation;

• personal attacks or ridicule;

• inflammatory or provocative comments;

• deliberate attempts to upset or distress other members;

• behaviour that intentionally or recklessly creates division or unrest;

• spreading rumours or misinformation;

• encouraging hostility towards members or the Committee;

• using online platforms to prosecute personal grievances;

• campaigning against the Club, Committee or individual members;

• representing or claiming to represent other members without authority;

• publishing confidential Club information;

• distributing member-only material outside the Club;

• conduct that may reasonably bring the Club into disrepute.

Formal Club Business

The Club's online groups are not governance forums.

Members must not use online platforms to:

• submit formal complaints;

• request disciplinary action;

• seek constitutional decisions;

• conduct elections or campaigns;

• canvass support regarding disputes;

• attempt to influence Committee processes outside the Club's established governance framework.

Formal matters must be submitted through the procedures prescribed by the Constitution and relevant Club policies.

Respect for Others

Members should remember that every post contributes to the culture of the Club.

Before posting, members should consider whether their communication:

• contributes positively to the Club;

• is respectful;

• is accurate;

• is necessary;

• promotes cooperation rather than conflict;

• reflects the standards expected of a member of Newtec Pistol Club Incorporated.

Moderation

The Club reserves the right, at its sole discretion, to:

• edit, hide or remove content;

• close discussions;

• restrict commenting;

• suspend or revoke access to online platforms;

• refer matters to the Committee for consideration under the Constitution or applicable Club policies.

• All posts are moderated prior to posting.

Our Shared Goal

The Newtec Pistol Club online community exists to strengthen member engagement, support the safe enjoyment of shooting sports, promote respectful participation, and foster a culture of cooperation, integrity and mutual respect.

Every member shares responsibility for ensuring that our online platforms remain informative, welcoming and constructive, and are never used in a manner that undermines the Club, its members or its reputation.

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Duty to Preserve a Positive Online Environment

Members acknowledge that the Club's online platforms exist to support the objects, reputation and harmonious operation of the Club. Members must refrain from any use of the Website or associated online platforms that is reasonably likely to undermine member confidence, impair the Club's ability to function effectively, discourage participation, create conflict, or otherwise prejudice the interests of the Club. This obligation applies regardless of whether the conduct is direct or indirect, intentional or reckless, and whether the communication occurs publicly or within member-only areas.